New I-9 Form 2013

Starting May 7, 2013, employers must use the new version of the I-9 form when hiring workers to verify their identity and employment authorization. The new form was developed on March 8, 2013. The form is 2 pages and includes 6 pages of instructions. Employers need not complete the new form for current employees for whom there is already a properly completed form on file.

The new form makes some changes:

  1. The employee must complete his or her portion not before accepting the job offer, but not later than the first day of employment. The employer's portion generally must be completed no later than 3 business days after the employee's first day of employment.
  2. The new form has changed the "Maiden Name" blank or field to "Other Names Used". If an employee has no other names, simply write "N/A".
  3. In Section 1, two new fields appear, which are optional (although the form does not indicate this fact): email address and telephone number.
  4. For an alien authorized to work, the new form requires either an A Number or a Form I-94 (provided to foreign workers at the border and usually held in the worker's passport. If the Form I-94 was issued by the Customs and Border Protection, the worker must also write the foreign passport number and country of issuance. Otherwise if the Form I-94 was issued by the U.S. Citizen and Immigration Service, the worker should write "N/A" in the space provided.
  5. The employer is now required to write the employee's full name in Section 2.
  6. In Section 2, the employer certifications are now enumerated.
  7. The new form also contains two spaces for a "3-D Barcode", which for now is simply a placeholder.